RFC 2019 Congress

Table Top Exhibit Registration


Questions should be directed to:
Lynn Zoellner
Hours: M-F 9am - 5pm CST

Exhibitor Information:

Please read the RFC 2019 Exhibitor Regulations for complete information about exhibiting. Full payment may be made by check or credit card to ensure table assignment. Table assignment is reserved on a first come, first served basis. Exhibit Space Registrations will be accepted through Thursday, October 10, 2019, or until all space has been sold.


Exhibitor Fees 2019
Non-Profit/Social Justice Advocacy Table Top
with 2 booth personnel
Educational/Outreach Services Table Top
with 2 booth personnel
 Commercial/Merchandise Table Top
with 2 booth personnel

Exhibitor fees are priced per table top. The registration fee includes one skirted table with two chairs. You can reserve as many tables as you want for an additional cost per table. If there are more than 2 people from one organization, you need to purchase an additional table. 

If an exhibitor desires to eat their meals with the participants, they may register as a Congress participant. They may register at a member or non-member rate, reflecting the membership status of the exhibitor, and then pay the additional exhibitor rate. All exhibitors are welcome to attend all events except Pre-Congress workshops, Region Meetings, Post-Congress Workshop, and the RFC Business Meeting.


Cancellation policy:  Fees will be refunded for all written cancellations received on or before Tuesday, September 24, 2019, less a $75.00 processing fee and will be handled directly with the RFC Office.  Exhibitors canceling after Tuesday, September 24, 2019 will not receive any refund.  RFC reserves the right, in its sole discretion, to refuse or revoke acceptance of any application.  In such event, all fees shall be refunded to the exhibitor.


Exhibitor Registration/Set-up:                Thursday, October 24                      10:00 am  –   2:00 pm
Exhibits Open:                                                    Thursday, October 24                      2:00 pm  –    7:00 pm
                                                                                      Thursday, October 24                      8:30 pm  – 10:00 pm
               Friday, October 25                             7:30 am   –    3:45 pm
                                                                                      Saturday, October 26                       7:30 am   –    1:30 pm
Exhibitor Move-out:                                       Saturday, October 26                       1:30 pm   –    3:00 pm



Sleeping Room Information:


You will complete your sleeping room reservations through another link.  Click here to open the sleeping room link in another window (you will not be leaving this site).  


  • The Congress will be held at the Crown Plaza Louisville Airport, 830 Phillips Lane, Louisville, KY, 40209.  Sleeping room reservations for the 2019 Congress will be accepted by the hotel until Tuesday, October 1, 2019, 4:00 pm CST.
  • The rate for a double/single occupancy room is $125.00 plus tax. Please note taxes are subject to change. 
  • The Crowne Plaza Louisville Airport requires a credit card upon check in.
  • The hotel will honor sleeping room cancellations received 24 hours prior to arrival.  Sleeping room cancellations after this time will not receive a refund.  
Cancellations/Changes: For changes or cancellation, use the modification link in your registration confirmation email. The Registrar will be notified of any changes made.  You may also send your cancellation request in writing to registrar@nixassoc.com.  Registration refunds will be sent from the RFC office.